Cook Inlet Tribal Council, Inc.

Medical Records Clerk

Job ID
# Positions
Recovery Services (RS)
Part-Time, Regular






Job Title:

Medical Records Clerk


Recovery Services

Reports To:

Administrative Assistant



FLSA Status:


Pay Grade:


Job Type:

Regular, Part-Time


General Functions: 

The Medical Records Clerk is responsible for creating, organizing and ensuring the medical records are maintained in a manner compliant with ethical, legal, and regulatory requirements for each individual participant in the Recovery Services Department. This position works closely with Recovery Service Department staff in obtaining current medical data for the medical records; as well as categorize treatments and procedures for insurance billing and health standards.


Duties and Responsibilities:

  • Once the ROI is obtained, initiate the medical record by creating and processing the participant medical record electronic file.
  • Scan documents and file them in a resident’s medical chart in a systematic order. Ensure that each section of the resident’s record is maintained in a neat, organized and readable format.
  • Responsible for assessing, maintaining, and auditing medical charts by documenting and communicating actions, irregularities, and continuing needs of the medical records and to provide or obtain needed information for participants to staff, both inside and outside the department.
  • Review charts of discharged participants for the deficient information and ensures compliance for correction of deficient documentation.
  • Works with the legal department to ensure proper processing of  subpoena and affidavit processing.
  • Work cohesively with managers and supervisors to ensure quality management of all medical records
  • Provide medical records data for department audits as requested.
  • Responsible for knowing relevant State and Federal regulations and laws; especially as related to the provision of resident care and documentation.
  • Maintain confidentiality according to regulations, policies, and procedures.
  • Perform all related duties as assigned.

Job Specifications:

  • Excellent organizational skills, attention to detail, and time management skills.
  • Excellent attention to accuracy and fact reporting.
  • Excellent verbal and written communication skills.
  • Proficient with computers and standard office equipment and programs.
  • Proficient in using computer programs, including Microsoft Office and Outlook.
  • Experience in using medical records keeping computer programs.
  • Ability to work independently with minimal supervision.
  • Ability to work under pressure and prioritize workload.
  • Demonstrated knowledge and understanding of the social, educational, training and cultural needs of the Alaska Native/American Indian community.
  • Demonstrated ability to interpret and apply program rules, regulations, policies and procedures.
  • Knowledge of medical terminology and able to understand it.
  • Demonstrated ability to develop and maintain a good working relationship with co-workers and other departments.


Minimum Qualifications:

  • High School Diploma or GED.
  • One year experience in handling electronic medical records in a licensed medical facility.
  • Continued employment is contingent upon a receipt of a satisfactory state and federal background check.

Additional Information:

Hiring preference shall be given to eligible and qualified Alaska Native/American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.



The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job.  It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job.  Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time.  This job description is not an employment agreement or contract.




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