Cook Inlet Tribal Council, Inc.

Accounts Payable Supervisor

Job ID
2017-2105
# Positions
1
Department
Accounting (ACCT)
Type
Full-Time, Regular

Overview

 

COOK INLET TRIBAL COUNCIL, INC.

JOB DESCRIPTION

 

Job Title:

Accounts Payable Supervisor

Department:

Accounting

Reports To:

Controller

Supervises:

Accounting Technician II

FLSA Status:

Non-Exempt

Pay Grade:

C4

Job Type:

Regular, Full-Time

 

General Functions:

Assists the Controller and Director of Finance to plan, direct, manage and oversee the activities and operations of the accounts payable section in order to produce weekly check runs in a timely manner; to provide a high level of customer service to employees and vendors and to perform various technical duties in support of the accounts payable function. Exercises direct supervision over accounts payable technician.

 

Duties and Responsibilities:

 

Major Activities (Typical Duties/Responsibilities)

  • Plan, prioritize, assign, supervise, and review the work of staff responsible for processing accounts payable.
  • Ensures that the accounts payable processing is performed timely and accurately.
  • Participate in the selection of accounts payable staff; provide or coordinate staff training and evaluations; work with employees to correct deficiencies; implement discipline procedures.
  • Gather and compile information needed to send 1099’s to vendors.
  • Prepare various reports on the operations and activities of the accounts payable section.
  • Oversee the travel advance tracking and reconciliation to ensure accuracy and compliance with policies and procedures.
  • Review and reconcile the monthly credit card reports in a timely manner for accuracy and compliance with policies and procedures.
  • Recommend and assist in the implementation of goals and objectives; establish schedules and methods for providing accounts payable services.
  • Research and solve accounts payable problems; continually update and maintain accounts payable records and computer systems.
  • Proof and audit check requests and purchase requisitions, ensuring completeness and compliance with policies, procedures and regulations; make corrections and adjustments as necessary; notify departments of all adjustments and corrections.
  • Serve as a resource to answer employee inquiries regarding accounts payable information.
  • Maintain a database of procurement records, vendors, and contractors in accordance with company and federal procurement policies.
  • Provide procurement regulation and process trainings to departments within the organization.
  • Act as a liaison to the procurement staff within each department.
  • Provide information on a regular basis to the contract managers and department directors on contractual balance, outstanding purchase orders, and other pertinent information.
  • Perform related duties and responsibilities as required.

Internal / External Relations

  • All personnel within CITC
  • Accounting Technician II – Accounts Payable
  • Vendors providing service to CITC

Job Specifications:

  • Demonstrated experience in all relevant accounts payable functions in a computerized environment, including maintenance, preparation, and data entry.
  • Knowledge of accounts payable procedures, processes, and mandates.
  • Knowledge of pertinent Federal, State, and local laws, codes and regulations.
  • Principles of supervision, training, and performance evaluation.
  • Strong sense of organization with the ability to set priorities to assure that deadlines are met.
  • Knowledge of common methods of accounting and financial record keeping.
  • Modern office procedures, methods and computer equipment.
  • Mathematical principles.
  • Results oriented with the ability to respond to the needs of the department, the Company and other contracting organizations.
  • Effective communicator both orally and in writing.
  • Demonstrated ability to complete work in a timely and accurate manner.
  • Demonstrated ability to work and communicate effectively with department management and staff.
  • Maintain confidentiality at all times while displaying a professional disposition.
  • Self-starter, requiring minimal supervision.

Qualifications:

  • Three years of increasingly responsible experience working within an accounts payable processing system including one year of administrative or lead responsibility.
  • Continued employment is contingent upon satisfactory report from a state and federal background check.

Additional information:

Hiring preference shall be given to eligible and qualified Alaska Native/American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

 

Disclaimer

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job.  It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job.  Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time.  This job description is not an employment agreement or contract.

 

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