Cook Inlet Tribal Council, Inc.

Administrative Assistant - HPOG

Job ID
2017-2114
# Positions
1
Department
Employment & Training Services (ETSD)
Type
Full-Time, Regular

Overview

 

COOK INLET TRIBAL COUNCIL, INC.

JOB DESCRIPTION

 

Job Title:

Administrative Assistant – Health Program Opportunity Grant (HPOG)

Department:

Employment & Training Services Department (ETSD)

Reports To:

Healthcare Program Manager

Supervises:

None

FLSA Status:

Non-Exempt

Pay Grade:

C2

Job Type:

Regular, Full-Time

 

General Functions:

The HPOG Administrative Assistant is responsible for providing basic clerical support to the Health Program Opportunities staff through the performance of data entry, referrals, filing, greeting the public, distributing information and other forms, reviewing applications and resumes for completeness, registering online application, setting appointments, photocopying, typing labels, making phone calls, and /or setting up or creating files.

 

Duties and Responsibilities:

  • Participate in professional development to obtain knowledge of: Typing Tutor Program, Employability Skills Program and Alaska Career Information System (AKCIS), Test of Basic Education (TABE) assessment tool, and the internet.
  • Enter data into database to track status of program participants including, but not limited to: access program data, intake, AKP/HPOG database systems, Supportive Services, etc.
  • Maintain program records and participant files.
  • Answer telephones and answer participants’ questions or refer to appropriate staff.
  • Use general office equipment such as copy machines, printers, and facsimile machines.
  • Provide information to participants who come to use Career Center services as HPOG Graduates.
  • Assist participants with CITC/HPOG and AVTEC applications as assigned.
  • Direct graduates to appropriate department within CITC for other appropriate services.
  • Collect/update job applications from employers to have in Career Center.
  • Collect/update information on education/training opportunities.
  • Schedule participants for TABE testing to participate in assessment requirements.
  • Provide support to graduates as needed.
  • Assist mail distributions within the department.
  • Perform general office and clerical duties.
  • Maintain confidentiality according to regulations and procedures.
  • Performs all related duties as assigned.

Job Specifications:

  • Must have computer skills, including spreadsheet, word processing and publishing programs.
  • Excellent written and verbal communication skills with good vocabulary, spelling, and proofreading skills.
  • Strong research skills.
  • Strong customer service and interpersonal skills.
  • Strong interest in Alaska Native issues.
  • Demonstrated ability to work independently and with limited supervision.
  • Demonstrated ability to coordinate multiple activities.

Minimum Qualifications:

  • High School Diploma or GED.
  • Minimum 6 months experience in administrative support or clerical field.
  • Experience with Microsoft applications and basic computer programs.
  • Continued employment status will be contingent upon satisfactory completion of a state and federal criminal background check in compliance with the 1990 Indian Child Protection Act.

Preferred Qualifications:

  • Prior experience in customer service.

Additional Information:

Hiring preference shall be given to eligible and qualified Alaska Native/American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

 

Disclaimer

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job.  It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job.  Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time.  This job description is not an employment agreement or contract.

 

 

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