Cook Inlet Tribal Council, Inc.

Employment Specialist - HPOG

Job ID
2018-2148
# Positions
1
Department
Employment & Training Services (ETSD)
Type
Full-Time, Regular

Overview

 

 

COOK INLET TRIBAL COUNCIL, INC.

JOB DESCRIPTION

 

Job Title:

HPOG Employment Specialist

Department:

Employment & Training Services Department

Reports To:

HPOG Program Manager

Supervises:

None

FLSA Status:

Non-Exempt

Pay Grade:

C3

Job Type:

Regular, Full-Time

 

 

General Functions:

The Health Profession Opportunity Grants (HPOG) Employment Specialist provides job development, job coaching, skills training, assessment, counseling, intervention, advocacy and creating employer contacts in the community. Case management, documentation and employer contacts are also required along with other services needed to maintain the employment of our participants in healthcare. 

 

Duties and Responsibilities, including but not limited to:

  • Provides employment and referral services for employers and job seekers.  Acts on job orders received from employers by processing them according to the HPOG Referral Process.
  • Interview interested HPOG participants to learn about their career interests, work history, education, training, job skills, and salary requirements.  Performs reference checks and refers resumes to work site supervisors.
  • Notifies participants of employment opportunities.  Describes job duties and responsibilities, safety and work habits, pay scale, and other pertinent information.
  • Counsels and provides assistance to participants on independent job search, resume writing, successful job interviews, and the development of self-reliant work force skills.
  • Counsels job candidates on appropriate interview behavior, apparel, etc., and steps for appropriate follow up to interviews.
  • Develops and maintains an ongoing communication network with other CITC programs/staff, non-profit and for-profit agencies, regional Native corporations and other community employers to ensure that a pool of qualified applicants are available to refer for upcoming position openings.
  • Conducts outreach activities to recruit participation of both participants and employers to use HPOG services.  This includes attending job fairs, community outreach events, and meeting with employers and participants to promote HPOG services.
  • Develops a Career Pathways Plan with all participants that uses their strengths, identify areas of weakness and clear/concise goals.
  • Follows up on placements with both the participants and supervisor to document the progress/outcome of the placement.
  • Provides necessary maintenance of employer and participant databases through filing and data entry. Responsible for developing employment goals, entering demographics and placement/referral outcomes.
  • Provides administrative/clerical support as needed by answering telephones, screening calls, filing, data entry, and word processing.
  • Completes necessary reports on a monthly and/or weekly basis.
  • Achieving weekly, monthly, quarterly, and annual placement goals in accordance with HPOG goals.
  • Researching, conducting outreach, and building relationships with prospective employers.
  • Maintaining relationships with existing employer partners.
  • Scheduling and conducting daily prospecting, cold calls, and face-to-face meetings.
  • Serving as the liaison among employers, participants, and our partners.
  • Screening participants to ensure readiness to enter job market.
  • Matching program participants with employment opportunities, taking into consideration each participant’s skills, work experience, interests, and goals and aspirations.
  • Customizing participants’ resumes to fit identified opportunities.
  • Establish positive working relations with employers to address concerns and progress of participants.
  • Ensure all required documentation is maintained in participant records in prescribed manner.
  • Provide Supportive Services for eligible participants for employment/training opportunities as allowed under the HPOG Program.
  • Recognizes and acts upon career development and promotion opportunities.
  • As required, travels to job sites to meet with Native personnel and their supervisors.
  • Performs reference and background checks on applicants as needed by employers.  Advise supervisors, participants and employees on options for handling confidential personnel issues/problems.
  • Performs all related duties as assigned.

Job Specifications:

  • Excellent verbal and written communication skills.
  • Excellent time management and task prioritizing skills.
  • Demonstrated ability to coordinate multiple activities.
  • Demonstrated ability to be a self-starter with minimal supervision required.
  • Strong organizational skills.
  • Demonstrated ability to handle crisis situations.
  • Strong communication skills, both oral and written with a particular ability to get along well with people.
  • Advise supervisors and employees on options for handling confidential personnel issues/problems.
  • Knowledge of the Alaska Job market is a must.
  • Knowledge of correct personnel recruitment procedures, interviewing techniques and referral methods.
  • Demonstrated ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
  • Demonstrated ability to calculate figures and amounts such as commissions and percentages.
  • Demonstrated ability to define problems, collect data, establish facts, and draw valid conclusions.
  • Knowledge of Alaska Native and American Indian cultures and local community resources.

Minimum Qualifications:

  • Two years of college education majoring in human resources, business, education, communication or related field and a minimum of three years related work experience; or any combination of training and experience may substitute the education on a year-to-year basis.
  • Must have excellent computer skills with IBM compatible computer systems and a variety of programs, i.e. Microsoft Word, Excel, Access, and PowerPoint.
  • Valid Alaska driver’s license and eligible for CITC’s automotive insurance, which requires drivers to be 21 years of age.
  • Continued employment is contingent upon satisfactory completion of state and federal background check.

Preferred Qualifications:

Preference will be given to those with employment placement and/or job coach experience.

 

Additional Information:

Hiring preference shall be given to eligible and qualified Alaska Native/American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

 

Disclaimer

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job.  It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job.  Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time.  This job description is not an employment agreement or contract.

 

 

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