COOK INLET TRIBAL COUNCIL, INC.
Chief of Staff (COS)
Executive Assistant team and Administrative Receptionist
The COS is a strategic partner whose primary role is to enable the President/CEO to work most effectively with internal and external stakeholders in order to fulfill the President/CEO’s commitments to CITC partners, funders and board of directors. This role will facilitate the executive administrative functions including the strategic direction of the executive support team.
Duties and Responsibilities:
Coordination of President/CEO meetings and workflow:
Responsible for the preparation and facilitation of the President/CEO meetings through coordination with the appropriate members of the CITC executive and support team as well as external partners.
Helps ensure meetings are effective through setting clear and manageable meeting objectives with the President/CEO.
Works as liaison with internal staff and external partners to ensure the meeting preparation is completed to ensure effective use of President/CEO and partner time.
Coordinates projects and commitments directly involving the President/CEO, primarily focusing on the alignment among stakeholders of the project and when alignment is absent sharing this information with the President/CEO and recommending resolution to come to alignment.
Develops draft communications and presentations on behalf of the President/CEO including the coordination of the collection of information needed.
Proactively identifies issues that could impact successful execution of the President/CEO’s commitments.
Creates and provides work-in-progress updates to the President/CEO of upcoming commitments, events, and reporting.
Creates and maintains critical contact lists for external relations including meeting histories, connections, and future commitments.
Coordinates follow up of items discussed in meetings on behalf of the President/CEO.
Executive management duties:
Responsible for the coordination and organization of the board schedules, agendas, packets, and communications.
Coordinates and oversees the executive support team to ensure the needs of the President’s Council are met in an efficient and effective manner.
Fulfills other duties as needed and/or assigned to ensure successful execution of commitments.
Core competencies required: Conflict Management, Decisiveness, Staff/Organizational Development, Emotional Intelligence, Problem Solving, Strategic/Systems Thinking, Teamwork, Professionalism.
Able to build relationships across differences; proactively and positively works through conflict; remains engaged; adept at conflict resolution and mediation techniques.
Able to make difficult and different types of decisions using different styles and processes.
Retain and develop staff, incl. into leadership roles; grow people to handle day-to-day operations; develop systems and processes to support organization sustainability
Able to generalize, calm demeanor; adaptable, self-reflective/aware; recognizes impact on others; Responsive to needs of others.
Support senior level decisions and implementation; excellent problem solving and negotiation skills.
Supports sustainability plan and CITC’s mission/core values; able to independently make strategic decisions, generate innovative ideas and solutions, and multi-task.
Leads others; works effectively within a team; maintains team morale and performance.
Manages internal/external relationships professionally; loyal and respectful
Excellent interpersonal skills; ability to work effectively and cooperatively with all levels of management and staff, and affiliated-company employees.
Excellent organizational, follow-up, follow-through and detail oriented skills.
Highly developed verbal and written communication skills.
Ability to organize and manage corporate governance documents.
Unquestionable personal code of ethics, integrity and confidentiality.
Bachelor’s degree in Business Administration/Management, Organizational Development or Leadership, Public Relations/Communications or related field.
Five years’ related or progressively responsible work experience, including in a management or supervisory role. Relevant experience may substitute for educational requirement on a year-for-year basis.
Demonstrated knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native/American Indian community.
Continued employment is contingent upon receipt of a satisfactory report from a state and federal background check.
Master’s degree in Business Administration/Management, Organizational Development/Leadership, Public Relations/Communications or related field.
10 years’ related or progressively responsible work experience, including in a supervisory role. Relevant experience may substitute for educational requirement on a year-for-year basis.
Hiring preference shall be given to eligible and qualified Alaska Native/American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.
The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contact.