Cook Inlet Tribal Council, Inc.

  • Medical Records-Administrative Support Technician

    Job ID
    2018-2200
    # Positions
    1
    Department
    Recovery Services (RS)
    Type
    Full-Time, Regular
  • Overview

     

    COOK INLET TRIBAL COUNCIL, INC.

    JOB DESCRIPTION

     

    Job Title:

    Medical Records-Administrative Support Technician

    Department:

    Recovery Services

    Reports To:

    Administrative Supervisor

    Supervises:

    None

    FLSA Status:

    Non-Exempt

    Pay Grade:

    C2 (C3)

    Job Type:

    Regular, Full-Time

     

    General Functions: 

    The Administrative Support Technician is responsible for creating, organizing and ensuring the medical records are maintained in a manner compliant with ethical, legal, and regulatory requirements for each individual participant in the Recovery Services (RS) Department. This position works closely with Recovery Service Department staff in obtaining current medical data for the medical records; as well as categorize treatments and procedures for health standards and in preparation for insurance billing.  This position will also be responsible in assisting the Administrative Supervisor with duties as assigned.

     

    Duties and Responsibilities:

    • Provide administrative support to the Administrative Supervisor and administrative guidance for the day-to-day operation of the entire RS Department. 
    • Assist in completing check requests and assisting with coding, preparing travel per diems for all staff traveling, petty cash, preparing Expense Reports, purchase orders and handling all follow-up communication related to expenses for the RS Department.
    • Be the HR Liaison, complete HR paperwork for the RS department such as the PAR, Separation of Employment Form, Vacancy Request, and all other related forms to include job application screening and forward qualified applications to the hiring managers, conducting reference checks for department vacancies in collaboration with CITC’s HR department.
    • Work with legal department to ensure proper processing of subpoena and affidavit processing. Release client information to external and internal agencies, in accordance with federal and state law, in collaboration with CITC’s
    • Legal department and the Recovery Services Director.
    • Procure items for meetings, all staff functions, day to day activities and events.
    • Initiate participant medical records by creating and processing the participant medical record electronic file once the ROI is obtained.
    • Using a systematic order, scan and file documents in a resident’s medical chart. Ensure that each section of the resident’s record is maintained in a neat, organized and readable format.
    • Responsible for assessing, maintaining, and auditing medical charts by documenting and communicating actions, irregularities, and continuing needs of the medical records and to provide or obtain needed information for participants to staff, both inside and outside the department.
    • Review charts of discharged participants for the deficient information and ensures compliance for correction of deficient documentation.
    • Work cohesively with managers and supervisors to ensure quality management of all medical records.
    • Provide medical records data for department audits as requested.
    • Responsible for knowing relevant State and Federal regulations and laws; especially as related to the provision of resident care and documentation..
    • Maintain confidentiality according to regulations, policies, and procedures.
    • Perform all related duties as assigned.

    Job Specifications:

    • Excellent organizational skills, attention to detail, and time management skills.
    • Excellent attention to accuracy and fact reporting.
    • Excellent verbal and written communication skills.
    • Proficient with computers and standard office equipment and programs.
    • Proficient in using computer programs, including Microsoft Office and Outlook.
    • Experience in using medical records keeping computer programs.
    • Ability to work independently with minimal supervision.
    • Ability to work under pressure and prioritize workload.
    • Demonstrated knowledge and understanding of the social, educational, training and cultural needs of the Alaska Native/American Indian community.
    • Demonstrated ability to interpret and apply program rules, regulations, policies and procedures.
    • Knowledge of medical terminology and able to understand it.
    • Demonstrated ability to develop and maintain a good working relationship with co-workers and other departments.

    Minimum Qualifications:

    (I)

    • High School Diploma or GED.
    • One year experience working in and administrative support capacity.
    • One year experience working in a substance use field as stated in the general functions.
    • Working knowledge of available resources within the Anchorage community.
    • If in recovery, one year continuous sobriety prior to hire and active and continuing participation in a recovery support program, such as a 12 step program.
    • Valid Alaska Driver’s License and be insurable under CITC’s automotive insurance, which requires a driver to be at least 21 years of age.
    • Continued employment is contingent upon receipt of a satisfactory state and federal background check.

    (II)

    • Associate degree in Human Services or related field. An equivalent combination of education and experience may be accepted.
    • Two years’ experience working in substance use field to include knowledge and experience working with co-occurring disorders.
    • Two years’ experience providing community outreach and facilitating groups.
    • Lived experience in addiction recovery, and one year continuous sobriety prior to hire and active and continuing participation in a recovery support program, such as a 12 step program.
    • Valid Alaska Driver’s License and be insurable under CITC’s automotive insurance, which requires a driver to be at least 21 years of age.
    • Continued employment is contingent upon receipt of a satisfactory state and federal background check.

    (III)

    • Bachelor’s Degree in Sociology, Social Work, Psychology, Counseling or related field or equivalent combination of related work experience and education may be accepted.
    • Four years’ experience working in substance use field to include knowledge and experience working with co-occurring disorders.
    • Three years’ experience with community outreach.
    • One year leading and training staff as related to this field.
    • Lived experience in addiction recovery, and one year continuous sobriety prior to hire and active and continuing participation in a recovery support program, such as a 12 step program.
    • Valid Alaska Driver’s License and be insurable under CITC’s automotive insurance, which requires a driver to be at least 21 years of age.
    • Continued employment is contingent upon receipt of a satisfactory state and federal background check.

     

    Preferred Qualifications:

    • One year Human Resource or medical field experience

    Additional Information:

    Hiring preference shall be given to eligible and qualified Alaska Native/American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

     

    Disclaimer

    The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job.  It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job.  Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time.  This job description is not an employment agreement or contract.

     

     

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