Cook Inlet Tribal Council, Inc.

  • Development and Outreach Specialist I/II/III

    Job ID
    2018-2254
    # Positions
    1
    Department
    Administration (ADMIN)
    Type
    Full-Time, Regular
  • Overview

     

    Cook Inlet Tribal Council

    Job Description


     

    Job Title:

    Development and Outreach Specialist I/II/III

    Department:

    Institutional Advancement

    Reports To:

    Sr. Director of Development

    Supervises:

    None

    FLSA Status:

    Exempt

    Pay Grade:

    C4 (I/II), C5 (III)

    Job Type:

    Regular, Full-Time

     

     

    General Functions:

    The Development and Outreach Specialist (I/II/III) position supports the Institutional Advancement Department (IA) in all aspects of Development.  Starting level is determined based on qualifications and experience upon hire.  This position supports IA objectives primarily by providing service in donor cultivation and stewardship, fundraising campaigns and special projects, donor event management, organizational outreach, Ambassador Program and volunteer program.

     

     

    Duties and Responsibilities:

    • Development and Outreach Specialist
    • Manage and maintain the donor database, including data entry, producing queries and reports, and ensuring the integrity of CITC donor information.
    • Track all donor and prospect interactions, requirements, and requests and identify and capture key connections and information that will assist with donor prospecting and stewardship.
      Craft highly effective donor communications and individualized donor cultivation plans.
      Serve as liaison with the Accounting Department to ensure records for areas of responsibility are up to date and accurate.
    • Research and rate potential grant/foundation funding opportunities as found in appropriate databases and websites.
    • Provide support to grant/foundation application process and relationship management.
    • Provide coordination of fundraising campaigns and special projects including tracking progress and providing additional support as required by departmental initiatives.
    • Cultivate members of the community or current supporters for donation/sponsorship opportunities, as directed by the Sr. Director of Development.
    • Develop and execute a multi-year strategic plan for community outreach initiative including centers of influence list.
    • Organize and represent CITC at community events, through the creation and administration of highly effective volunteer committees.
    • Develop and execute the CITC Ambassador program to promote CITC’s mission, share the “CITC story” and increase organizational awareness.
    • Develop and execute a high functioning volunteer program to assist in the delivery of the organization’s programs and services.
    • Manage organizational and outreach events. This includes coordination of volunteers and committees, budget management, logistics, event promotion, and evaluation.
    • Engage regular and ongoing interaction with partners, staff, volunteers, and people receiving services and their families, and members of the general public in order to establish, maintain and enrich relationships.
    • Establish excellent first impression for new and existing partners & establish rapport with new members of the public, works to understand their interest, and coordinates an appropriate response that satisfies both parties’ interests.
    • Maintain awareness of organizational programs in order to stay informed of their service offerings so that this information can be accurately described to the community, and refer community to programs.
    • Completes special projects as required in support of company or corporate activities.
    • Perform other related duties as assigned.
       

    Development and Outreach Specialist II

    • Perform all duties/responsibilities of Development and Outreach Specialist I with a high level of proficiency.
    • Manage administration of volunteer and outreach programs.
    • Take a lead role in event management, IA related processes and procedures evaluation, and make suggestions to improve efficiency and workflow.

     
    Development and Outreach Specialist III

    • Perform all duties/Responsibilities of Development and Outreach Specialist I/II with a high level of proficiency.
    • Serve as an internal resource for other IA staff.
    • Perform as the step-up manager for Development responsibilities in the event the Sr. Director of Development and Chief Administrative Officer are unavailable.
       

    Job Specifications:

    • Excellent interpersonal skills; ability to work effectively and cooperatively with all levels of management and staff, affiliated-company employees as well as outside business associates; exhibit a professional manner in dealing with others.
    • Excellent organizational, follow-up and detail oriented skills.
    • Ability to maintain accurate records and prepare and submit comprehensive reports.
    • Experience teaching, working with volunteers and/or organizing community activities. 
    • Ability to develop, organize and execute small and large events.
    • Ability to work independently, as well as with a team, with minimal supervision.
    • Making decisions that may involve thinking strategically, problem solving, and exercising good judgment.
    • Excellent oral and written communication/presentation skills, including thorough knowledge of proper grammar, advanced vocabulary, spelling, editing and proofreading skills.
    • Understand CITC’s mission, vision and strategic focus areas and incorporate knowledge into daily activities.
    • Demonstrated proficiency in using Microsoft Office products and Adobe software. Experience using and entering data into client databases preferred.
    • Demonstrates a positive attitude, self-motivation, organization, and resourcefulness while maintaining a reputation through proven action of being client oriented.
    • Flexibility & willingness to commit to an evolving work schedule.
       

    Minimum Qualifications:

    (I)

    • Associates degree in Communications and Marketing, Public Relations, Non-Profit Management, Organizational Development or related field.  Relevant experience may substitute for educational requirement on a year for year basis.
    • Two years progressive experience in fund development /communications & marketing that encompasses key fund development functions: donor stewardship, organizational outreach, event management, and volunteer administration.
       

    (II)

    • Bachelor’s degree in Communications and Marketing, Public Relations, Non-Profit Management, Organizational Development or related field. Relevant experience may substitute for educational requirement on a year-for-year basis.
    • Three to Five years progressive experience in fund development/communications & marketing that encompasses all key fund development functions: donor stewardship, organizational outreach, event management, and volunteer administration.
       

    (III)

    • Bachelor’s degree in Communications and Marketing, Public Relations, Non-Profit Management, Organizational Development or related field. Relevant experience may substitute for educational requirement on a year-for-year basis.
    • Five to seven years of progressive experience in fund development/communications & marketing that encompasses all key fund development functions: donor stewardship, organizational outreach, event management, and volunteer administration.
    • At least two years of supervisory experience.
       

    (I/II/III)

    • Demonstrated knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native and American Indian community.
    • Continued employment is contingent upon receipt of satisfactory state and federal background check.
    • Must have a valid Alaska Driver’s license and be insurable under CITC’s automotive insurance. 

     

    Preferred Qualifications:

    • Two to seven years’ experience in an AK Native Corporation or AK Native Non-profit setting and/or organization serving AN/AI people strongly preferred. 

     

    Additional information:

    • Hiring preference shall be given to eligible and qualified Alaska Native/American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

     

     

    Disclaimer

    The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job.  It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job.  Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time.  This job description is not an employment agreement or contract.

     

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