COOK INLET TRIBAL COUNCIL, INC.
Executive Vice President and Chief Financial Officer
The Contract Officer position is responsible for the overall management of the contracting process, and where appropriate will help lead negotiations in coordination with the EVP & CFO. The Contract Officer will work as an active partner with both internal and external community stakeholders including CITC Leadership, Tribal partners, Legal Department staff and outside counsel to ensure timely execution of contracts. This position will combine business and legal expertise to collaboratively create innovative custom contract solutions to meet operational and business objectives for CITC and subsidiaries.
Duties and Responsibilities:
- Responsible for coordination of the contracting process from gathering information, evaluating the contract terms against the parameters set by the CEO & designee, drafting the contract and coordinating legal review for contract execution where appropriate.
- Works with CITC Leadership on refining the scope of work for contract terms.
- Provides guidance on contractual terms, policies and procedures to CITC Leadership, project managers and other operational staff, including training on contracting practices and procedures in conjunction with Legal Department.
- Leads or assists in bid process for strategic level contracts or as directed by EVP & CFO.
- Compiles a summary list of recommended changes to vendor provided contracts for submission to Legal Department for drafting, ensuring alignment with program and operational needs.
- Maintain contractual records and documentation such as receipt and contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects.
- Maintain and update contracts database to store/retrieve contracts, track contract status and milestones, and report on upcoming contract renewals or expirations.
- Prepare reports and statistics to facilitate the planning and maintenance of contract records.
- As needed, provide guidance on contract matters to managers or other operational staff, including training to new managers and other employees in contracting practices and procedures in conjunction with Legal Department.
- Develop and implement procedures for contract management and administration in compliance with organizational policy. As appropriate, contribute information to CITC Leadership Council for contract related policies.
- Work with CITC Leadership and Risk Management/Legal Departments to coordinate contractual insurance requirements.
- Performs contract risk analysis and escalates strategic issues to applicable Presidents Council (PC)/CITC Leadership Council (CLC) members.
- Helps identify contract issues that require legal research and coordinates the research with the Legal Department.
- Work with Finance to ensure adherence to broader finance requirements such as but not limited to, procurement rules and ensuring financial directives/strategies are incorporated into the impact of terms and term options of the contracts.
- Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and awareness, interpretation to support implementation.
- Works with departments and legal to ensure timely turn around on contract requests.
- Ensure renewals and extensions are processed timely and accurately.
- Supports CITC Leadership and Legal Department in contract disputes with research, summaries and other communications as requested.
- Assists in special projects as requested; providing research, reporting and other tasks required supporting the projects.
- Other duties as assigned.
Internal / External Stakeholder Relations
- All personnel within CITC and affiliated non-profit and for-profit organizations
- Business community
- Landlord and tenants
- Tribal Partners
- External Counsel.
- State, Federal and private funding sources
- Non-profit and for-profit directors and staff
Job Responsibilities Related to Patient Privacy
- The employee is expected to protect the privacy of all patient information in accordance with CITC’s privacy policies, procedures and practices, as required by federal and state law, and in accordance with general principles of professionalism as a health care provider. Failure to comply with CITC’s policies and procedures on patient privacy may result in disciplinary action up to and including termination of employment or membership or association with CITC.
- The employee may access protected health information and other patient information only to the extent that is necessary to complete your job duties. The employee may only share such information with those who have a need to know specific patient information you have in your possession to complete their job responsibilities related to treatment, payment or other CITC operations.
- The employee is encouraged and expected to report, without the threat of retaliation, any concerns regarding CITC’s policies and procedures on patient privacy and any observed practices in violation of the policy to the designated Privacy Officer.
- Knowledge of and experience with general business and legal practices;
- Experience reading and interpreting legal documents and corporate policies & procedures.
- Ability to review, draft and revise legal contracts and other agreements.
- Ability to produce succinct, well-written memoranda, reports, and analyses;
- Superior oral and written communication skills;
- Ability to establish and maintain effective working relationships;
- Excellent interpersonal skills;
- Excellent negotiation skills;
- Disciplined, with demonstrated organizational skills and the ability to work independently; and
- Highly proficient in the use of computers and relevant computer programs, including Microsoft Office software such as Word, Excel, PowerPoint, and Access, and Adobe.
- Bachelor’s degree in Business, Finance, legal or related degree. Relevant experience may substitute for educational requirement on a year-for-year basis.
- Four (4) years of contract and/or procurement experience; or an equivalent combination of experience and education.
- Continued employment is contingent upon receipt of a satisfactory report from a state and federal background check.
- Seven (7) years of contract and/or procurement experience.
- Experience in government contracting.
- Knowledge of Tribal/State/Federal relations.
- Demonstrated knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native and American Indian community.
Hiring preference shall be given to eligible and qualified Alaska Native / American Indian applicants pursuant to P.L. 93-638, Indian Self Determination Act.
The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.