Cook Inlet Tribal Council, Inc.

  • Project Coordinator

    Job ID
    2018-2308
    # Positions
    1
    Department
    Alaska Native Justice Center
    Type
    Full-Time, Regular
  • Overview

    ALASKA NATIVE JUSTICE CENTER

    JOB DESCRIPTION

     

    Job Title:        Project Coordinator

    Department:    Alaska Native Justice Center

    Supervisor:      Office Manager

    Supervises:      None

    FSLA Status:   Non-Exempt

    Pay Grade:      C3

    Job Type:        Regular, Full-Time

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    General Functions:

    Under the supervision and direction of the Office Manager, the Project Coordinator provides support and assistance to ANJC staff, participants, and community partners in Education, Restorative Justice, Advocacy for Victims and Social Justice Advocacy. The project coordinator will be responsible for projects for all aspects of ANJC.

     

    Duties and Responsibilities:

    • Provide high level administrative support to ANJC leadership as assigned.
    • Schedule appointments/meetings, and maintain daily calendar and contact list for ANJC leadership.
    • Coordinate and oversee activities such as meetings, travel, conferences, and any other activities, as directed by ANJC leadership.
    • Complete finance projects for ANJC to include check requests, assist with coding, preparing all travel needs, credit card reconciliations, and other finance projects as assigned.
    • Complete all travel needs for ANJC staff to include pre- and post-travel paperwork.
    • Complete all Human Resource projects as assigned.
    • Set up and maintain grants binders, contracts binders, budget/invoice and bill processing binders, audit binders, and all other filing needs for ANJC.
    • Assist with ANJC inventory control to include the ordering, stocking, and overall organization of ANJC.
    • Provide ANJC with support as needed and assist with meetings, communication, meeting coordination and other needs of the Director.
    • Attend external meetings at the request of the Director to assist ANJC with outreach.
    • Ensure that all key contact lists kept current and maintained.
    • Assist with scheduling for all staff.
    • Assist ANJC with front desk needs as requested.
    • Serve on ANJC/CITC committees as requested.
    • Work closely with staff and community partners to develop, maintain and report goals, and to collect data from community partners.
    • Provide referrals and access to resources and other appropriate agencies that address the participants/victims needs and goals.
    • Analyze community assessment information and facilitate efforts related to recruitment and enrollment in accordance with grant guidelines.
    • Maintain ANJC database and complete data entry in a timely manner
    • Maintain confidentiality according to regulations and procedures.
    • Coordinate with leadership team to monitor grant required information and strategic planning processes.
    • Attend and participate in staff meetings and training sessions as directed.
    • Assure continuous and timely flow of verbal and written communication to and from other staff, supervisor, program participants/victims, and the community.
    • Prepare, provide and distribute timely and accurate written reports as requested.
    • Perform other duties as assigned.

     

    Job Specifications:

    • Excellent verbal and written communication skills, to include the following: ability to write reports, correspondence, other documents as needed for grant reporting, and the ability to effectively present information to groups and community partners
    • Excellent interpersonal skills combined with the ability to work with diverse groups of people with varying needs.
    • Excellent organizational and problem solving skills.
    • Ability to make decisions and exercise good judgment.
    • Must be proficient at Microsoft, especially Word, Excel and Access.
    • Demonstrated ability to coordinate multiple tasks and prioritize workload.
    • Strong understanding of the dynamics and impact of domestic violence, sexual assault, and human trafficking
    • Flexibility in work schedule is required to meet with participants in various settings (home, community, office).
    • Understands and applies concepts of relevant philosophies including Strengthening Families and the impact of trauma.
    • Local, state, national and rural Alaska village travel may be required for this position.
    • Demonstrated knowledge and understanding of the social, health, educational, training, and cultural needs of the Alaska Native and American Indian community.

     

    Minimum Qualifications:

    • Associates degree or Vocational Education and/or a related field. Relevant experience may substitute for educational requirement on a year-for-year basis.
    • Experience in accounting practices.
    • Valid Alaska driver’s license and insurable under CITC’s automotive insurance, which requires a driver to be at least 21 years of age; have reliable transportation and be willing/able to travel.
    • Continued employment is contingent upon a report from a state and federal background check.

     

    Preferred Qualifications:

    • Bachelor’s degree in related field.
    • One (1) years’ experience working in the justice field.

     

    Additional Qualifications for Project Coordinator II: Meets all requirements of Project Coordinator I in addition to the following:

    1. One (1) year prior experience performing administrative support duties or demonstrated proficiency as an Program Coordinator I.
    2. If required, obtain certification as a Notary Public within six months.

     

    Additional Information:

    Hiring preference shall be given to eligible and qualified Alaska Native/American Indian applicants pursuant to P.L. 93-638 Indian Self Determination Act.

     

     

     

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